Whether you hire an accountant, call upon the help of an accounting firm, or do everything yourself, books that are free of errors, up-to-date and regularly monitored are a necessity for truck drivers. Keep reading to learn more about the fundamentals of bookkeeping for truckers, starting with what bookkeeping is in general. Outside of your company’s stellar reputation, a stable roster of customers and a fleet that doesn’t need to be micromanaged, trucker bookkeeping keeps businesses afloat. Plus, bookkeeping for truckers is a fundamental step in making sure your expenses do not outweigh your profits. There isn’t usually much time to devote to bookkeeping because of the long-distance deliveries, scheduling, and vehicle maintenance. But just like independent contractors in other businesses, bookkeeping for truckers is crucial.

  1. With Excel, truck drivers can generate reports, analyze data, and streamline tax preparation.
  2. While these platforms might not be loaded with cutting-edge features, they incorporate crucial elements that make bookkeeping easier.
  3. In short, bookkeeping is about tracking the data, while accounting is about making sense of it.
  4. From there, you can export the information directly for use in your ledgers.

Common bookkeeping issues like tracking fuel expenses, maintenance cost, repair bills, and worker compensation pose no problem to us. Our software can accurately classify and record these expenses, ensuring no financial detail is left untracked. When tax season rolls in, we aid in organizing all the necessary tax documents, help you take advantage of relevant deductions and credits, and ensure that your taxes are filed on time, every time. With Bench Accounting, tow truck drivers can set aside their financial worries and focus on what they do best – keeping the roads clear and safe for everyone.

In conclusion, while not all truck drivers need bookkeepers, they can be valuable assets for managing finances effectively. Truck drivers should consider their specific financial situation and need before deciding whether or not to hire a bookkeeper. Offers a complete suite of bookkeeping tools, including invoicing, income and expense tracking, Accounts Receivable and Accounts Payable management, and financial reporting.

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Ideally, you’ll want to look for a company that works with other truck drivers so you can compare your numbers to similar sized businesses in the trucking industry. Your logbook and/or your electronic log records are an excellent source of documentation about your allowed per diem expenses. If you are using an electronic logging device (ELD) for bookkeeping for truck drivers, ensure that you have it set up to save your history. By keeping accurate and detailed records, you’ll understand your trucking business’s financial health and be better prepared for tax filing and financial planning. By using the trucking company’s bookkeeping services, owner-operators can save time and money, and focus on what they do best – driving trucks. Whether handling payables or receivables, we streamline your financial transactions to optimize cash flow.

How to manage invoices for truckers

On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs. Get bookkeeping, tax prep, advisory, and filing with Bench’s powerful, easy-to-use platform. Our team of professionals is well-versed with regulations pertinent to truck driving and will tailor their approach to your business’s distinct requirements. Remember that working with a bookkeeper is an investment, but it can save you time and money over time.

As mentioned above, a TMS or a digital logbook can make your life much easier. Generally, records are recorded daily to ensure that the books are up to date. However, if you stockpile your receipts, purchase orders, invoices or other transactions, you could end up with hours or even days of work ahead of you as you catch up with your backlog. With the trucking software program from TruckingOffice.com you can keep up with invoices that are coming due and receive alerts if any payments are past due. This helps you improve your trucking company’s cash flow so that you will always be able to pay your drivers and other employees on time. Although many of these tasks can be performed manually, you can save yourself a lot of time and avoid stress by using trucking management software to help with your bookkeeping needs.

Your year-end tax accountant can help you review your books during tax season. Bookkeeping is a critical aspect of trucking companies, but this doesn’t mean you have to hire a bookkeeper. Trucking management software solutions are available, and they can help you stay organized while avoiding potential invoicing issues. Creating and submitting invoices can be more difficult than you think, and receiving payments on time can be even harder.

If you decide to go with us, we’ll take bookkeeping off your plate—for good. Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable. Executing proper transportation accounting procedures requires as much training and expertise as the transporting itself. While there’s no substitute for experience, here are some common pitfalls you should know to avoid.

Basic Bookkeeping Tips for Truckers

It can be exhausting to manage invoices properly if you don’t know where to start, but that’s why many truckers will utilize invoice management software solutions. The final financial organization suggestion entails keeping your personal and commercial accounts separate. This not only streamlines cash flow but also makes it simpler to keep track of business expenses and deductions. You may improve your credit by paying off your business credit card charges before interest is charged. Numbers can get confusing quickly, and dealing with business finances is tough.

Is it better to hire a bookkeeper or accountant, rather than risk doing your accounts wrong?

Deposit any work-related checks you receive into this account, then pay yourself from these funds, and use the account to pay all expenses. This will make recordkeeping much easier for standard bookkeeping, tax purposes, or in case of an audit. As such, truck drivers https://accounting-services.net/ and owner-operators are capable of handling most of their bookkeeping without professional help. A prevalent method truck owner-operators employ for bookkeeping is tracking all costs, including fuel purchases and meal expenses, and keeping track of distance traveled.

You’ve got to keep track of credits and debits, invoices and accounts receivable, payroll, budgets, taxes, personal and business expenses, rent, and inventory costs. One of the key considerations for owner-operator truck drivers is ensuring that the business finances are well-organized and well-maintained. For this reason, truckers who own their own company gain advantages from working with a bookkeeper. Here, our bookkeepers for truck drivers highlight four key reasons why owner-operators can benefit from hiring a professional bookkeeper.

As you can see, there are several different bookkeeping software programs available that offer different features. Offers similar bookkeeping features as Program A, but also includes a load board feature that helps the business of trucking find loads to haul. When starting a trucking business, expert advice is essential to give your business the best chance of success. By following these best practices, you can help to ensure that your trucking company remains financially healthy and compliant with regulations.

Until they’ve gotten familiar with the government requirements and the complications of our billing – especially LTL – they’ve got a lot to master. We can also add accounts as per our requirement under Income, Expenses, Assets or Liabilities under Finances view. Cash Flow Statement gives a quick reflection of the Opening Balance, Cash Inflow, Cash Outflow, Closing Balance of cash do truck drivers need bookkeepers flow of the Truck Driver. There are also current assets, which are things that you own that you can sell within the following year. For example, if you had an extra repair kit, you could sell it and still work because you have another. ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc.

Make sure your cash flow isn’t interrupted by implementing invoice management software. Doing so will also give your clients ample opportunity to pay on time with the help of a clean and reliable invoice structure. When you are able to properly manage invoices, you are ensuring your client’s understand their obligation to pay for your provided services. Now that you’ve acted on your dream of starting your own trucking company, it is time to take on the daunting task of learning to manage invoices.

Bench Accounting is aware of these challenges and can provide specialized support for truck drivers. In conclusion, tax planning is an essential aspect of bookkeeping for truckers. According to Barry, the biggest bookkeeping mistake that truckers and fleets often make is not doing any! When you don’t keep accurate financial records for your owner operator or carrier business, you’re left to guess on your yearly income taxes, which is likely to trigger an audit. Bookkeeping incorporates the processes involved in maintaining the financial records of a trucking business’s daily transactions using a general ledger.